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Email automation can significantly enhance productivity by handling repetitive tasks such as sending routine emails, organizing your inbox, or setting up auto-responses. While traditional automation tools like Microsoft Power Automate are not available in the macOS environment, Apple provides robust alternatives through AppleScript and Automator. These tools allow users to create powerful email automation workflows tailored to their needs.
In this article, we will explore how to automate email tasks on macOS using AppleScript and Automator. We will cover practical examples to help you get started with email automation on your Apple devices.
Examples:
1. Sending Automated Emails with AppleScript
AppleScript is a scripting language created by Apple for automating tasks on macOS. Here's a simple example of how to send an email using AppleScript:
tell application "Mail"
set newMessage to make new outgoing message with properties {subject:"Automated Email", content:"This is an automated email sent via AppleScript.", visible:true}
tell newMessage
make new to recipient at end of to recipients with properties {address:"recipient@example.com"}
send
end tell
end tell
To run this script:
2. Creating an Email Automation Workflow with Automator
Automator is a macOS application that allows you to create workflows for automating repetitive tasks. Here is how you can create an email automation workflow:
3. Setting Up Auto-Responses with AppleScript and Automator
You can also set up auto-responses for incoming emails using AppleScript and Automator:
tell application "Mail"
set theMessages to messages of inbox whose read status is false
repeat with eachMessage in theMessages
set theSender to sender of eachMessage
set theSubject to subject of eachMessage
set theReply to make new outgoing message with properties {subject:"Re: " & theSubject, content:"Thank you for your email. I will get back to you shortly.", visible:false}
tell theReply
make new to recipient at end of to recipients with properties {address:theSender}
send
end tell
set read status of eachMessage to true
end repeat
end tell