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How to Categorize Files and Folders on macOS Using Finder Tags

Categorization is an essential task for efficient file management, allowing users to quickly locate and organize their documents, media, and other data. In the Apple environment, particularly on macOS, categorization can be effectively achieved using Finder Tags. Finder Tags are color-coded and customizable labels that can be applied to files and folders, making it easier to sort and search for items based on their tags.


Finder Tags offer a visual and intuitive way to manage files, which can be particularly beneficial for users who handle large amounts of data or need to maintain a well-organized system. This article will guide you through the process of using Finder Tags to categorize your files and folders on macOS.


Examples:


1. Applying Tags via Finder:



  • Open Finder and navigate to the file or folder you want to tag.

  • Right-click (or Control-click) on the item to bring up the context menu.

  • Select a tag from the list of available tags, or choose "Tags..." to create a new one.

  • You can also drag and drop a file onto a tag in the Finder sidebar to apply it.


2. Creating Custom


  • Open Finder and go to the "Preferences" menu (Finder > Preferences).

  • Click on the "Tags" tab.

  • Click the "+" button at the bottom of the list to add a new tag.

  • Assign a name and color to your new tag.

  • You can now use this custom tag to categorize your files and folders.


3. Searching for Tagged Items:



  • Open Finder and click on the tag in the sidebar to view all items with that tag.

  • Alternatively, use the search bar in Finder and type the tag name. Ensure that the search scope is set to "This Mac" or a specific location.

  • You can also use Spotlight (Cmd + Space) and type the tag name to quickly find tagged items.


4. Automating Tagging with AppleScript:



  • Open the Script Editor (Applications > Utilities > Script Editor).

  • Use the following AppleScript code to tag a specific file:
     tell application "Finder"
    
     set theFile to POSIX file "/path/to/your/file.txt" as alias
    
     set theTags to {"Important", "Work"}
    
     set the comment of theFile to theTags
    
 end tell

  • Save and run the script to apply the tags to the specified file.


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macOS Finder Tags AppleScript File Management Spotlight Script Editor